The speaker portal is a way for speakers to log into the CMS with their own credentials to edit their Speaker listing entry as well as to upload Handouts and/or polling questions (if applicable). This feature is designed to help take some of the work off of the event organizer.
When uploading the speakers (via the Speaker template or directly in the CMS), in order for the speaker portal to work properly the Application Email Field needs to be filled in. This Application Email will be the email address to which the speaker will receive their portal login credentials.
Once the speakers have been uploaded with the Application Email field filled in, to send out the credentials to your speakers click the ‘Email Speakers CMS Login Credentials’ option in Actions. This will send an email from the TripBuilder Media server alerting them of their credentials so they can log into edit their information.
We recommend that prior to sending out the email from the CMS that you email your speakers separately to let them know they will be receiving the email from TripBuilder Media.
Speakers can edit the following fields for their Speaker list entry:
- Photo (headshot)
- Address 1
- Address 2
- Twitter Handle
- Website URL
- Polling Questions (must be assigned to session on schedule first)
- Handouts (cannot exceed 10MB each) – Accepted file types: PDF, PPT, XLS, DOC, TXT, PNG OR JPG File (must be assigned to session on schedule first)
Speakers also have the ability to upload handouts to sessions they’ve been assigned to. In order for speakers to be able to upload the handouts, please make sure you Auto Assign the Speakers (from the Schedule module in CMS) prior to sending out the speaker login credentials email.
Speakers CANNOT edit these fields:
- First Name
- Last Name